Billing/Procurement Associate, Animal Research Center

Exciting Opportunity at MSK: Are you passionate about financial operations and vendor relations in a research-driven environment? MSK is seeking a Procurement / Billing Analyst to join our Research Facilities, specifically supporting our Animal Research Center. This is a unique opportunity to contribute to groundbreaking research by ensuring efficient procurement and financial processes. 

As an Analyst, you will play a key role in maintaining strong relationships with vendors and ensuring smooth procurement and invoice activities. Reporting to a Senior Financial Analyst, you’ll work collaboratively within a dynamic team to manage departmental expenses, reconcile inter-institutional activity, and support financial operations across our core facilities. 

Role Overview:  

• Liaises between institutional investigators and vendors to coordinate and execute the importing and exporting of non-commercial animal requisitions. 

• Processes all animal purchase requisitions within the proprietary web-based ordering system. 

• Updates ordering requisition data to reflect order cancellations, price changes, and other adjustments. 

• Manages shipping of non-commercial quarantine animal importation and exportation. Coordinates with core staff, shipping companies, and shipping receiving institutions to ensure that animals are delivered in a compliant manner. 

• Reviews and verifies all information and confirms orders with vendor(s) and outside agencies and institutions. 

• Coordinates billing and purchasing documentation and notifies the appropriate staff of any discrepancies or problems. 

• Coordinates the shipment and receipt of goods and services 

• Maintains databases for vendors and strains. Provides receiving information to core leadership for various reports and projections as needed. Maintains department records, including logs and paperwork for orders. 

• Serve as the first point of contact for core staff and vendors regarding the procurement processes. 

Key Qualifications:  

• 2+ years of experience in procurement, finance, or accounting 

• Familiarity with institutional purchasing systems and vendor management 

• Experience in a research or academic environment preferred. 

• Strong analytical and problem-solving skills 

Core Skills:  

• Effective Communication: Strong written and verbal communication skills to liaise with vendors and internal stakeholders. 

• Collaboration: Proven ability to build partnerships and work effectively in team settings 

• Decision-Making: Skilled at making timely decisions that drive progress 

• Organization: Detail-oriented with a focus on timely payment processing and quarterly reconciliations 

• Analytical Thinking: Ability to monitor and analyze expense trends and identify cost-saving opportunities. 

Additional Information:  

• Schedule: Monday – Friday, 37.5 hrs. on-site 

• Location: 1300 York Avenue, NYC (Weill Cornell) 

• Reporting to: Senior Financial Analyst 

Helpful Links:  

• Compensation Philosophy 

• Benefits 

 #IND

#LI-POST