Project Coordinator, RTM Systems

Job Posting Number: 28446

Information Technology
New York, NY
January 10, 2019
Company Overview:

At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes.

For the 28th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2018, as well as one of Glassdoor’s Employees’ Choice Best Place to Work for 2018. We’re treating cancer, one patient at a time. Join us and make a difference every day.

Job Details:

Project Coordinator, RTM Systems

Provide project coordination including monitoring budgets and schedules, ensuring quality deliverables and facilitating decision making with a focus on Electronic Research Administration (ERA) systems projects. Manage and create the technical and operational requirements for multiple Research and Technology Management (RTM) Systems IT projects. Manage costs and purchases of assigned projects. Engage in business analysis and translate business processes into system requirements and configurations.


Under limited supervision, manages aspects of assigned projects including identifying deliverables and accurately estimating time and resources required for completion.

Creates and monitors multiple concurrent project plans. Analyzes project risks and dependencies and escalates as appropriate.

In collaboration with the Manager and Director of RTM Systems, assigns resources to each project phase.

Develops and implements methods and tools by which to organize, standardize, and manage project activities. Manages project work flows, Gantt charts, and timelines, ensuring deadlines and milestones are met. Responsible for following up on action items.

Serves as intermediary for internal and external contacts for project inquiries.

Obtains understanding and analyzes end users business requirements related to assigned projects.

Works with various IT resources to recommend solutions that are consistent with MSKCC and RTM Systems strategic goals and best practices.

Working with business owners and IT staff, writes detailed technical and operational requirement documents for IT projects.

Maintains or oversee project documentation by writing and/or collecting documentation from consultants and developers.

Writes and/or edits various documents, reports and presentations (i.e., meeting materials, minutes, divisional updates, project summaries, and newsletter articles) for assembly and dissemination to the appropriate parties.

Understands system reporting data structures and makes recommendations related to reporting needs. Advises users on the best way to obtain queries. Assesses appropriate reporting tool (s) for User requests and generates specifications for developers.

Monitors and controls costs related to assigned projects. Conducts variance analyses between budget and actual spending for specific projects. Reviews project variances with the Manager and Director, RTM Systems and other project stakeholders as needed.


Minimum of 2- 4 years of Project Coordination experience. Experience with IT systems projects preferred.

PMP Coursework/ certification encouraged

Bachelor’s Degree

Excellent communication and writing skills

Knowledge of Research Administration a plus


MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.